E-Mail Policies
Internet Electronic Mail Addresses
Due to the frequent number of requests from the Public and Employees, the Information
Systems and Telecommunications (IST) Division of the Department of Works, Services and
Transportation, has decided to officially begin displaying Internet E-Mail
Addresses in the on-line (Internet), and downloadable DOS version of the
"Official" Government Telephone Directory, starting with the April 1999 Release Version
With respect E-Mail
addresses, the IST Division has adopted the following Policies :
-
The decision to include electronic mail(E-Mail) addresses in the
"Official" Government Telephone Directory shall remain with departments, agencies and/or individual employees. We will
not add an E-Mail address to the Telephone Directory without being requested to do so.
Furthermore, Departments that have listed Employee E-Mail addresses on their own Web
sites, should note, that these addresses WILL NOT be used to update the Official
Government Telephone Directory. It will be up to Departmental Telephone Directory Liaisons
in co-operation with E-Mail Administrators, Government Internet Site Authors and/or
Individual Employees to officially notify this Division of any submissions.
-
Any E-Mail address submitted for inclusion
in the directory, shall be primarily for government/work related matters ( this includes
cases where employees have Internet Service Provider E-Mail accounts such as Sympatico. )
An account which is considered a "personal use only" E-Mail address shall not be
included.
-
Only ONE government / work related E-Mail address will be listed per individual
-
it is recommended, although not required,
that departments list a Ministerial E-Mail address that reflects the position, not the
individual. Example: Minister@wst.gov.nl.ca
-
The Information Systems &
Telecommunications Division shall NOT check E-Mail addresses for accuracy.
Addresses will be listed on an "as is basis". It is the departments, agencies,
and/or individual employees own responsibility to ensure the accuracy of any E-Mail
address submitted.
-
E-Mail Addresses shall follow the proper
Internet Naming Standard format and be case sensitive (if required). Example: MailBoxName@domain.gov.nl.ca
An addresses that does not conform to the proper format shall not be listed.
-
E-Mail addresses will not be listed in the
Book Version at this time. However, this will be reviewed again at a later date.
-
Updates to the On-Line Version of the
Government Telephone Directory will be published to the Internet on a Monthly Bases.
Updates to the DOS and Book Versions (which are available as download options) may be made
on a less frequent basis depending upon the number of changes posted.
How To Submit an Internet Electronic Mail Address
Any employee who wishes to have their Internet E-Mail
Address listed in the Official Government Telephone Directory, should forward their
request to the Information Systems and Telecommunications Division of the Department of
Works, Services and Transportation. You may contact this Division through one of the
following:
In addition to any E-Mail Address submissions, please
ensure to include your Phone and/or FAX Number, Name, Position or Title, Department,
Branch and Division (or Location).
If you submit an update, be aware that the Telephone
information must be verified by the Information Systems and Telecommunications Division,
and that it may not immediately be reflected in the on-line and published versions of
the Directory.
Date: February 18, 1999
